Hospitality Answering Service

Virtual Receptionists For The Hospitality Industry – Compare and Save

Hire a Cheap answering service for your hospitality business for as little as $0.60 a call.

From Bed & Breakfast to big hospitality partners like and Expedia the demand for inbound call support is growing fast. The hospitality industry relies on personal service and constant availability around the clock. This is standard for hotels, bed & breakfasts and spas, alike. This standard can also be extremely difficult and expensive to pull off. Due to staffing restrictions and on-site client needs calls are often missed or customer service is compromised. In order to be a sustainable business, a cost effective solution for answering calls and booking rules is a must to survive. That’s where your personal receptionist service comes into play!

virtual-receptionist-24-hour-support24/7 Supportvirtual-receptionist-take-messagesTake and Deliver Messages
virtual-receptionist-lead-captureLead Capture Solutionsvirtual-receptionist-appointmentsConfirm Appointments
virtual-receptionist-appointment-schedulingAppointment Schedulingvirtual-receptionist-verify-repsVerify Representation
virtual-receptionist-new-client-intakeProcess New Client Intakevirtual-receptionist-email-document-deliveryEmail Document Delivery
virtual-receptionist-call-patchingCall Patchingvirtual-receptionist-reporting-real-timeReporting in Real Time

Pro Virtual Receptionist partners understand the hospitality world, how booking services work, and, that customer relations is a top priority. If a customer calls your hotel to book a room and doesn’t get an answer, they will move on to the next option. People are savvy and have no interest in wasting their time, playing phone tag, or, leaving messages. Especially, when so many other options are available. This will not only impact this one booking, but, will deter them from ever calling you back. This can mean you miss out on regular clients and large bookings.

With a guarantee that to answer every call, no opportunity will slip through your fingers.

Low Cost Virtual Receptionists – Inbound Customer Support

For massage therapists, estheticians, and nail technicians—being interrupted by a phone call is not an option. But, missing a call is not conducive to business operations. You can be in a treatment while we coordinate appointments, field questions and assist clients. This will allow you to focus on your current client and providing them with a tranquil, relaxing and luxurious experience. By being able to simply forward calls from your phone, you will not even hear the phone ringing. This smooth process will go unnoticed by all clients.

Your Answering Service Builds Client Relations

When working in hospitality, every element must focus on client relations and customer service. By using an answering service you can rest assured that the person that answers the phone will be professional, courteous and a representative of the brand. This can be fine-tuned and updated as needed. Call centers are able to field calls, make reservations and assist visitors as they prepare to visit. By easily forwarding the phones, your team is able to bring us in as backup within seconds. This is a great solution if several parties arrive to check-in at the same time or a guest needs assistance and the phones cannot be covered.

Around the Clock Inbound Call Support

With calls costing as little as $1, having an inbound call support for booking and RSVP service available around the clock can result in a 5000% return on investment. A team is available when you need it for a variety of tasks. For smaller operations like a Bed and Breakfast agents will happily assist visitors who have questions about their upcoming visit and may need directions. For large hotels the virtual receptionist can take hotel reservations after hours and book stays during the middle of the night when your sales team is unavailable.

The Advantages of Hiring Virtual Receptionists for the Hospitality Industry

In the rapidly evolving business environment, technology has significantly impacted various sectors, and the hospitality industry is not an exception. One particular development that has gained traction in recent years is the adoption of virtual receptionists. A virtual receptionist is a technology-based solution that manages incoming calls and assists with customer service remotely. This development has brought numerous advantages to the hospitality industry, revolutionizing customer experience and operations. This article explores the various benefits that hiring virtual receptionists bring to this dynamic industry.

  1. 24/7 Availability

A key advantage of virtual receptionists is their round-the-clock availability. Hotels and other hospitality establishments often receive calls and inquiries at all hours. Having a virtual receptionist ensures that these calls are never missed, enhancing customer service and ensuring customer queries are answered promptly, regardless of the time.

  1. Cost-Effective

Hiring a full-time, in-person receptionist can be costly, particularly when you consider additional expenses like training, benefits, office space, and equipment. Conversely, virtual receptionists are a cost-effective solution, reducing overhead costs significantly. Moreover, businesses only pay for the time the virtual receptionist is actively engaged, maximizing return on investment.

  1. Efficient Handling of Peak Times

During peak periods, in-house receptionists can be overwhelmed, leading to a drop in service quality. Virtual receptionists, on the other hand, can handle high call volumes efficiently. They use advanced technology that allows for simultaneous call handling, ensuring no customer is left waiting or unheard.

  1. Multilingual Support

The hospitality industry serves a global clientele, and language barriers can often hinder effective communication. Many virtual receptionist services offer multilingual support, ensuring that all guests, regardless of their language, receive the assistance they need.

  1. Enhanced Customer Experience

Virtual receptionists can enhance customer experience by offering personalized service. They have access to customer data and can use this to tailor conversations, answer queries, and make recommendations. By providing a seamless, personalized experience, they can boost customer satisfaction and loyalty.

  1. Freedom to Focus on Core Operations

By outsourcing receptionist duties to a virtual platform, staff are free to focus on other core operations. This could mean improving the quality of services, developing new offerings, or enhancing operational efficiency.

  1. Scalability

Virtual receptionist services are highly scalable, making them a perfect fit for the hospitality industry, where call volumes can fluctuate dramatically based on the season. This flexibility allows businesses to scale services up or down based on demand, ensuring optimal efficiency.

  1. Leveraging Advanced Technologies

Virtual receptionist services often incorporate advanced technologies such as AI and machine learning. This allows them to learn from interactions, improve over time, and provide increasingly effective service.

In a sector where the customer experience is paramount, the hospitality industry stands to gain significantly from employing virtual receptionists. From enhanced availability and customer service to cost savings and scalability, the benefits are substantial. As technology continues to evolve, it is essential for businesses in this sector to leverage these advances to stay competitive and meet the ever-changing demands of their customers. The virtual receptionist is undoubtedly a boon to the hospitality industry, driving operational efficiency and customer satisfaction.