Answering Service Solutions

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Find A RSVP Answering Service Near You – Event Registration

At Pro Virtual, we’ll partner you with a team can manage and track your RSVP’s for events large and small. The remote call center will collect data, update contact information and share any updates or necessary information. This service has been utilized by law firms, civic organizations, non-profits and the hospitality industry. We believe you should focus your team’s talent on the details and let us handle the responses.

How an Event Registration Answering Service Works

When sending out invitations for a large conference, trade shows and annual events, there will be a toll free number for guests to call and RSVP. When RSVP’ing guests can clarify or update any contact information, meal choices can be shared, and detailed records will be kept. Guests will also have the opportunity to ask any questions or share special notes with the hosts. This is also an excellent opportunity to upsell packages or allow patrons to make a pledge to a non-profit. Generally speaking, whatever information you need collected or delivered can be outsourced to your RSVP virtual receptionist team.

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Benefits of Outsourcing to an RSVP Call Center Solution

  • Reduces costs by at least 50%
  • Reduces carbon footprint
  • A well-organized guest list
  • Seamless information transfer to all vendors
  • Clear data and numbers for follow-up reports and future events.
  • An easy way to update guest contact information
  • Communicate any details or information to guests.

Why RSVP Outsourcing Works For Your Event Management

By having a team dedicated to RSVP management nothing will fall through the cracks. The virtual RSVP team will be available to answer every call, ask any questions and keep detailed records that can be used for files, vendors and future events. Guests will also be able to ask any questions and feel more committed to the event. You will be able to ensure that branding is always consistent and any logos or information are communicated. This also reduces the carbon footprint for your event and organization as a whole.

Is this right for your big event or meeting?

Are you a marketing firm or civic organization? Are you planning a large event with more than 100 invitees? Do you have a limited budget or small team? Are you an environmentally focused organization? An RSVP service can keep costs down, reduce the need for any additional stationary or postage and will free up event planners for more skill oriented tasks.

Virtual Receptionist make for a cost effective decision

Outsourcing something as simple as RSVP’s can be a challenging expense to justify when working with a tight budget. It is easy to say this can be handled in-house and the funds can be used elsewhere. In all actuality, having this time consuming task managed internally can cost more than ten times more than a virtual receptionist. This will also allow your team to utilize their skills on more appropriate tasks.